Purchasing

Frances Moore, Purchasing Agent
Jessica Foss, Assistant Purchasing Agent

Bay County Building
515 Center Avenue, Suite 703
Bay City, Michigan 48708
Voice: (989) 895-4037
Fax: (989) 895-4178
purchasing@baycounty.net

Bay County follows the Values and Guiding Principles of Public Procurement:

TRANSPARENCY ~ SERVICE ~ IMPARTIALITY ~ PROFESSIONALISM ~ ETHICS ~ ACCOUNTABILITY

Purpose

The Purchasing Division is to provide for the fair and equitable treatment of all persons involved in public purchasing by Bay County, to maximize the purchasing value of public funds in procurement, to provide guidance to all individuals involved in public purchasing regarding the application of the policies and procedures to be adhered to; provides safeguards for maintaining a procurement system of quality and integrity and ensures that expenditures are incurred and recorded timely and in compliance with the annual adopted budget.

The Purchasing Agent shall serve as Bay County’s principal public purchasing official for the procurement of supplies, services, equipment, and construction need by, as well as the disposal, by way of selling via competitive bids, trading, auctioning, or scrapping of surplus and equipment belonging to Bay County.


Purchasing Guidelines

  • Authorized purchasers may make purchases under $1,000 without a Purchase Order
  • Between $1,000 to $5,000 requires one (1) written quote
  • Over $5,000 but below $20,000 requires a minimum of three (3) written quotes.
  • Over $20,000 requires a sealed bid.

Purchasing Process

  • Purchases above $5,000 but below $20,000 require a minimum of three (3) written price quotes. In some instances, the Purchasing Agent may request a formal quotation process.
  • Purchases over $20,000 require a formal bid; requirements for the bid process are detailed in the bid documents. 
  • Bids and formal quotation processes will be advertised on:
  • Location Link
     

     Bay County TV

    		 https://www.youtube.com/c/BayCountyMI
     Bay City Times
    		  Sunday Print Edition
     MLive  https://classifieds.mlive.com/marketplace/category/Legals
     GovSpend  https://govspend.com
     BidNet
    		  https://www.bidnetdirect.com/mitn/solicitations/open-bids/page1,
     Bay County Facebook
    		  https://www.facebook.com/baycounty
     Bay County Vendor Self-Serve
    		  https://selfservice.baycounty-mi.gov/vSS/Vendors/default.aspx

Upcoming Solicitations

  • Management Detection & Response Services
  • Health Department Forensic Pathologist
  • Agent/Broker for Workers’ Compensation TPA services and Excess Workers Compensation Coverage
  • Forest Sustainability Program Spongy Moth Treatment
  • Mosquito Control Data Management System

Bay County Active Solicitations

Bid Number Bid Name Bid Date/Time Opening Link to Bid Documents
 Notes
         
 RFP 2024-08  Information Systems Card Access Control

Opens March 6, 2024 

Closes April 26, 2024 

 RFP 2024-08 Bay County Information Systems Card Access Control..pdf

 Mandatory walkthrough 

March 22, 2024 
 RFP 2024-08  Addendum    CARD ACCESS Addendum.pdf  ADDITIONAL WALK-THOUGH DATE DUE TO WEATHER  MARCH 25, 2024 @ 9 AM
 RFP 2024-08  Addendum 2    April 26, 2024 11:00 AM  CARD ACCESS Addendum 2.pdf  
         
 RFQu 2024-04  Bay County Health Department Forensic Pathologist  May 10, 2024, 11:00 AM  RFQu 2024 -04 Forensic Pathologist.pdf  Vendor questions due no later than April 19, 2024, 5:00 PM
 IFB-2024-09  Bay County Information Systems Division (ISD)
Managed Detection and Response Services (MDR)		  May 10. 2024 11:00 AM   IFB 2024- Bay County Information Systems Division Managed Detection and Response Services.pdf  Vendor questions due April 19, 2024, 5:00 PM

 

Resources